Guidelines for room rentals  

Parking:
Parking is available in the car park on the left side of the building. Disability car parks (2) are available on the right side of the building.  Please refrain from parking on the yellow lines on James & Shearer Streets.  First Aid:
First aid kits are available in the main kitchen in the cupboard left of the dishwasher.  All accidents and incidents must be recorded on the appropriate form available at the bottom of this form. 

 Tenant Responsibilities: 

• Stack all chairs and tables after use (chairs stacked no higher than 8). They are available in the large cupboards in the meeting rooms or in the open area.  
• Clean the floor if food or drink is consumed during your use of facilities. Cleaning equipment is kept in the kitchen and outside the men’s and women’s toilets. 
• Report all damages to centre property to reception (a charge or fee may apply for repair or replacement).   
• Vacate the centre at 10:00pm, due to noise restrictions within a residential area.  
• Drinking alcohol or using any kind of illegal substances are prohibited in the centre and its surrounding area.  
• Facilitators are responsible for providing tea, coffee, refreshments and all workshop requirements.  
• The designated smoking area is under the large tree next to the gravel car park.   
• Animals are permitted on the premises but need to be supervised at all times. Animals are to be always kept on a lead and away from centre entry and exit points. Owners are responsible for discarding appropriately, any waste products.  
• Candles are not to be used in any of the meeting rooms as they are a fire hazard.  
• Due to some after-hours concerns, can we ask all hirers of rooms after hours to: 
  – close the exterior gate and use the doorbell for guests as they arrive 
  – discourage nonparticipants into the space – they are technically trespassing 
  – you are responsible for the well-being of the space – call police if you have a concern. 

From time to time, uninvited guested visit NCC on weekends. In an effort to continually improve the service we provide our community; we wish to know about any occurrences of this nature. If people are here when you arrive or through your booked time, please advise by email the time and briefly what happened. We can then cross check with our cameras and take steps to ensure this does not continue.  

Before You Leave:  

• Ensure you leave the area as you found it. All cleaning equipment is available in the kitchen cupboard, next to the door, and under the sink.  
• Please lock all windows and doors and turn off the lights, fans & air conditioners in your room.   
• If you are the last group to leave the centre, please close the exterior wooden gates, toilets and kitchen before you leave.  
• All rubbish is to be placed in the bins outside the kitchen.  

• A cleaning fee will apply if rooms are not left in a satisfactory condition.  

Keys: Keys are available for collection during office hours (9am – 3pm Monday – Friday). They can be returned through the brass slot next to the front door. Alternatively, you may be issued a code to the key safe. 

FIRE SAFETY 

Important:  

In order to comply with fire safety regulations, each group using the centre is required to designate a ‘Safety Representative’. Each fire safety officer will be responsible for ensuring the safety of its own members and maintain an accurate record of how many members are in attendance. Please contact reception for further information if required.  

Instructions for the Safety Representative in the event of a fire or fire drill:  

1. Become aware of the position of the Whistle alarm, where to access firefighting equipment, where to access First Aid and the evacuation plan.  
2. Blow the whistle in three long blows to give an immediate warning of the fire. A whistle is located in the kitchen next to the fire extinguishers. 
3. R – Remove people from immediate danger  
4. A – Alert the Fire Service (Dial 000)  
5. C – Confine fire and smoke (If safe to do so)  
6. E – Evacuate  
7. Once at the assembly point, ascertain that all persons within your group are accounted for. Those who are not accounted for should have their names and last known location given to an officer in charge. Do not leave the assembly area until you are given permission to do so.  

DO NOT: 

• Take refuge in toilets, store rooms or other such areas.  

• Block roadways or access to the premises.  
• Re-enter the building.  

Every fire safety officer is to be instructed on how to operate a fire extinguisher and use a fire blanket. Please contact Nambour Community Centre for an appointment time for a demonstration. For groups that change their leadership on a regular basis, please ensure that the new group leader is also given these instructions.  

Hazard Reporting: 

The Nambour Community Centre endeavours to maintain a safe environment for all those who use and access the centre.  For the centre to maintain its safe use, we ask all users to alert staff to a potential hazard that you may have seen.  To enable you to do this, we have Hazard Reporting Forms available at the end of this form. 

After hours emergency contact:  Hayley King (see hire application for contact number) or call 000